Erasmus Outgoing

After the application deadline we review all applications and nominate candidates for the slots we have available. All nominated candidates are informed about our decision. This step is completed until the end of February. In cases you want to proceed forward, we pass on our nomination to the host university who has the final say whether you are accepted as an Erasmus exchange student. The final decision may take until June.

To cover additional costs, students with children as well as students with a degree of disability of at least 50 have the possibility to apply for additional financial support within the framework of the ERASMUS program. For further information, please contact Ms. Braye in the International Relations Department well in advance of your stay abroad.

Prior to Your Erasmus Stay

Further Registrations

After our nomination you receive further information through your Erasmus coordinator from the central Erasmus office (Department 7 "International Affairs"). The central Erasmus office is also responsible for all general questions including insurance and combinability of the Erasmus grant with other funding possibilities.

Successfully nominated students also compile a Learning Agreement before their stay where they specify which courses they want to attend during their stay. The Learning Agreement needs to be signed by you, your Erasmus coordinator at Heidelberg University and your Erasmus coordinator at the receiving university.

The semester in which you are abroad can also be considered as a vacation semester (leave of absence) upon request.

Proof of Language Proficiency

Some partner universities require a "Statement of Language Proficiency", not only for the national language, but also for English. The "zentrale Sprachlabor" (ZSL) can help you in this matter.

Learning Agreement and Preliminary Approval

Using the course catalogue of the host university, you can refine or expand the course selection outlined in your application and include it in the Learning Agreement. In Table A, list the courses you would like to take at the host university. In Table B, list the corresponding Mathematics/Computer Science module at Heidelberg University, if they exist. Submit a draft of the Learning Agreement via email to your Erasmus coordinator and include module descriptions, links, and other useful information about the courses at the host university that demonstrate comparability.

During Your Erasmus Stay

Changes to Learning Agreement

If necessary, courses can be dropped or added. Please justify the changes and inform the Erasmus coordinator at Heidelberg University.

After Your Erasmus Stay

Definitive Approval

In order to recognise your achievements made during your Erasmus stay, you need a Transcript of Records from your host university (the content should align with your Learning Agreement). Computer Science students please submit the form "Application for the Recognition of Credits" to your Erasmus coordinator (for more information see here).

You may not have reiceved an Erasmus scholarship via your department. We are happy to support students outside our department to use our slots which we did not use for our students. We assume that you have already applied in your field and that your Erasmus coordinator supports you in your plan to approach us (email is sufficient). We would like to emphasize that the host university decides if you are accepted into their program. Please make also sure that they allow you to pursue courses in your field and not only in mathematics or computer science.

Please submit your application until 28 February. Please get in touch with us earlier than this deadline.